Project Manager – PSA & Sustainable Food Group

Website The IPM Institute of North America, Inc.

Project Manager, PSA & Sustainable Food Group  

Hours: 0.75 FTE to 1.0 FTE

Wage: $18.51 – $24.99 / per hour

Education: BA/BS in Ag related field prefer Masters in Ag related field

Experience: 3-5 year of analytical Sustainable Food agriculture experience, must have knowledge of working with R, knowledge of WordPress and website development, competency in MS Suites, must possess strong Critical Thinking abilities.

Report to: Senior Project Manager of Sustainable Food Group

Full-time project manager position available with a growing independent non-profit organization working to improve sustainability in agriculture and communities. The project manager will be responsible for overseeing two to three projects of IPM Institute’s Sustainable Food Group, focused on supporting companies in the food and agriculture sector create high-impact outcomes for their business, for people and the environment.

Responsibilities include project management, data analytics, communications, training, program evaluation and reporting. One of the projects will be to oversee a range of activities for the Potato Sustainability Alliance, a unique alliance of potato processors, farmers, distributors and restaurant chains focused on defining, measuring and advancing potato sustainability using robust metrics to drive improvements in productivity and profitability while protecting the environment.

The individual in this position will work with project teams, project partners, clients and project scientists to manage, develop and evaluate activities that help advance sustainable agriculture.

The ideal candidate will have excellent (data) analytical skills, strong attention to detail, project management experience and knowledge in and demonstrated commitment to sustainable agriculture,. Excellent organizational, verbal and written communication skills and proficiency with Microsoft Office are essential. Spanish language skills are a plus.

Flexible schedule, 35- 40 hours per week, hourly compensation commensurate with skills and experience. Our growth provides for excellent opportunities for long-term advancement. Benefits include health insurance, retirement plan, and paid vacation and holidays. Located on the near east side of Madison.

The IPM Institute of North America, Inc. is a non-profit organization formed in 1998.  Our mission is to improve sustainability in agriculture and communities by using the power of the marketplace. Our Sustainable Food Group team works on more than a dozen projects to increase adoption of Integrated Pest Management (IPM) and other sustainability best practices that reduce risks to health and the environment from pesticide and nutrient use in agriculture and communities, improve working conditions, soil health, water and air quality.


·         Coordinate and support a range of high-impact projects related to sustainable agriculture, with a focus on program and survey development, data analysis, research and strategic advice. Coordinate implementation of the Potato Sustainability Alliance to ensure a state-of-the-art program to meet member’s needs and requests and improve sustainability in potato production.

·         Coordinate and support the Sysco Sustainable Agriculture IPM Program.

·         Contribute to other Sustainable Food Group projects, as necessary

·         Manage work with Sustainable Food Group (SFG) clients.

·         Provide support and technical expertise for additional SFG projects and clients including Panera.

·         Support Senior manager business development as requested.



Potato Sustainability Alliance (PSA) (70% FTE)

1.       Coordinate continuous improvement in impacts of potato production practices, grower, and processor/fresh marketer performance, and percentage compliance levels

2.       Coordinate administrative, logistical, and scheduling of two Board of Director meetings, including one in-person meeting, executive committee meetings, standing committee meetings, standing subcommittee meetings, and project teams, as needed

3.       Coordinate implementation of annual PSA survey, including uploading the survey onto the Anthesis IT platform, troubleshooting technical challenges and coordinating with members and Anthesis to facilitate survey completion by PSA growers and data utilization by both growers and members to drive continuous improvement

4.       Coordinate implementation and development of audits in the US and Canada, including review of the audit process to improve the effectiveness of the audits and grower support.

5.       Coordinate analysis of PSA annual survey results

6.       Coordinate the collation and interpretation of data, including using the Pesticide Risk Tool, and data received from members to calculate PSA sustainability key performance indicators (KPIs)

7.       Provide support for the creation of a survey to inventory and profile potato sustainability projects conducted in the United States and Canada that align with PSA goals and objectives

8.       Coordinate the development and dissemination of communication materials through the PSA website, social media and other means, as needed

9.       Coordinate benchmarking of PSA against other sustainable agricultural programs, including the Sustainable Agriculture Initiative (SAI) Platform

10.   Provide administrative support to the PSA Executive Director, as needed

11.   Maintain standard operating procedures (SOPs)

Sysco Sustainable Agriculture Program (5% FTE)

1.       Assist with Sysco IPM program development

2.       Maintain onboarding materials and respond to new supplier inquiries about program elements, mechanics, and technical details

3.       Review and score supplier written programs

4.       Support administration of the Environmental Indicator Report (EIR) and implement measures to maintain data quality, such as checking the report for outliers

5.       Support annual program performance reporting

6.       Facilitate periodic supplier conference

7.       Coordinate the Advisory Council

8.       Support internal and external communications, including maintaining the program history and supporting Sysco in response to third party requests

9.       Facilitate Sysco grower participation in PSA

10.   Maintain program SOPs

Client Specific (10% FTE)

1.       Conduct data analysis for pollinator, food loss and waste, packaging, and climate portions of the program, as data is collected

2.       Assist with Honeybear Brands’ requests, as needed

Client Specific (15% FTE)

1.       Conduct analysis for each assigned crop and report results in the developed pesticide framework

Ongoing responsibilities:

1.       Participate in strategic planning

2.       Represent our organization and work with partners, potential partners, agencies, organizations and the general public

3.       Maintain productive relationships with team, collaborators, clients and funders

4.       Work with office manager and director to maintain a high-performing team and successful workflow

5.       Maintain a working knowledge of challenges, opportunities and trends in agriculture

6.       Work with director, bookkeeping and accounting staff to set and meet budgets

7.       Follow writing style guide and office manual procedures

8.       Respond to requests from director, office manager and staff to support Institute projects as needed

9.       Respond to inquiries professionally and in a timely manner

10.   Meet requirements for confidentiality and non-disclosure

11.   Maintain a neat and clean workspace

12.   Provide courteous and professional telephone reception as needed

13.   Participate in self-performance reviews including updating position description, setting short and long-term project and professional development objectives, identifying strengths and opportunities, and evaluating performance against objectives

14.   Maintain all contacts in the Access contact database as they occur on no less than a monthly basis

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